Terms & Conditions

Greenwood Aerospace (“Greenwood”) Purchase Order Standard Terms & Conditions

  1. Greenwood Purchase Orders including any attachments, contain the complete and final agreement between Greenwood Group, Inc or Greenwood Aerospace(“Greenwood” or Buyer) and Supplier (Seller).
  2. Upon acceptance of any Purchase Order by Seller, all the terms and conditions of the transaction and no term or condition at variance with the Order proposed by Seller in acknowledging or accepting this Order will be binding on Buyer unless specifically accepted in writing.
  3. Buyer is only allowed to purchase from vendors pre-approved in advance. New vendors should ensure they receive a Greenwood vendor number before completing first sale.
  4. Buyer will not approve vendors that are debarred from doing business with the US Government or are listed on the US Department of State list of debarred persons / entities.
  5. Seller shall not ship under reservation. Failure of Buyer to enforce any right hereunder shall not constitute a waiver of such right or any other rights hereunder. The Order and the agreement entered into pursuant to its acceptance by Seller shall be governed and interpreted in accordance with the laws of the State of Oklahoma.
  6. Neither the Order, any interest therein, nor shall claim there under, be assigned or transferred by the Seller except as expressly authorized by the Buyer.
  7. Neither all, nor substantially all, of any order may be further subcontracted by the Seller without the prior written consent of the Buyer.
  8. Buyer may, at any time, in writing, make changes to an order. If any such change causes an increase or decrease in the cost or time required for performance of the work, the price and/or delivery schedule shall be equitably adjusted and the Order so modified. The Seller shall submit any claim for adjustment to the Buyer within seven (7) days following receipt of the Buyer’s written Change Order. Failure of the parties to agree to an adjustment shall be considered a dispute under the Disputes clause hereof; however pending resolution of any dispute, the Seller shall immediately proceed with the work as changed.
  9. Payment terms shall be agreed up at time of purchase if terms are not already established.
  10. Buyer has the right of final approval of products supplied based on compliance to drawings, standards, and raw material certification requirements.
  11. Seller must notify Buyer of any non-conforming processes, products or services and Buyer must give approval for their disposition.
  12. To comply with Buyer’s requirements of their QMS, Buyer may conduct Supplier evaluations, scorecards or other performance evaluations as defined on the Seller.
  13. Most interactions between Buyer and Seller will be over electronic mail or telephone. Buyer does on occasion use online sourcing portals like ILS or Partsbase to inquire and receive initial quotations.
  14. Buyer, as a distributor, normally has no specific design or development control requirements. Any special requirements, critical items or key characteristics will be listed.
  15. If applicable, Buyer may request on-site product verification and inspection, at supplier’s premises, when source inspection is required.
  16. All material delivered must be accompanied by a signed Certificate of Conformance (“C of C”) stating the material complies with the requirements of Buyer’s Purchase Order and drawing (when applicable). If not provided upon receipt, if not provided upon receipt, the invoice may be aged for payment based on final date of certifications received.
  17. For Commercial aviation items, including parts in NE, NS, OH and RP conditions, an FAA8130-3 shall be supplied whenever possible. Buyer cannot automatically accept parts commercial parts with a C of C only.
  18. Seller shall supply a proper Bill of Lading signed by carrier or any other legal applicable documents providing title to the goods to the purchaser upon delivery, fully protecting all parties in case of damages in transit. All costs incurred due to improper packaging will be borne by the Seller.
  19. Seller is required to maintain compliance to a Quality Management System standard and notify Buyer of changes to certification status. (i.e. ISO9001, AS9100, AS9120, etc.)
  20. Seller is required to notify Buyer of major changes to company operation, such as a change in manufacturing location, company name changes, changes in ownership.
  21. Seller is required to maintain records associated with the Order as required for a period of no less than 10 years.
  22. Buyer retains the right of access of Buyer’s personnel, our customer, our regulatory authorities (including FAA and EASA), to the applicable areas of all facilities, and at any level of the supply chain, for the purposes of auditing the maintenance activity, relative to the Purchase Order in accordance with CFR 145.233(b) 25. Customer directed sources must operate in accordance with approved specifications and standards as directed and controlled by the customer in question. Any supplier requirements defined by Buyer’s customers will be stated on the Purchase Order, as applicable.
  23. Seller is required to prevent delivery of counterfeit parts or material. Contact Buyer for any questions related to counterfeit material prevention and control.
  24. Seller is required to ensure that their personnel are trained to the requirements of the drawings, standards and Purchase Order requirements supplied by Buyer.
  25. Seller must flow applicable requirements, including key characteristics and customer requirements, down to secondary level suppliers and subcontractors as necessary for compliance to requirements.
  26. Seller is expected to act ethically, honestly, and with the highest standard of personal integrity at all times in the performance of work, product / service conformity and product safety.
  27. No rights in any plans, drawings, or other data furnished by the Buyer or derived there from shall pass to the Seller in fulfillment of the Order or be released to third parties without the written consent of the Buyer. To the extent that the items ordered are manufactured to designs not originated by Buyer, Seller guarantees that the sale and/or use of such items delivered hereunder will not infringe any United States or foreign patents. Seller agrees to indemnify and save Buyer harmless from any expense, loss, cost, damage or liability that may be incurred on account of infringement or alleged infringement of patent rights against the Buyer.
  28. Invoicing
    1. Any invoices for purchase of goods must be submitted to ap@greenwood.aero
    2. Buyer does not recognize and may not pay invoices that do no reference a valid Greenwood Aerospace PO Number.
    3. Invoices for each order must show the Purchase Order number(s), items, quantities, prices and Contract Line item number being invoiced and should also itemize applicable Federal, State or local taxes separately. If not so itemized, prices will be deemed to include all such taxes and the price or prices will not be changed as a result of Seller’s failure to include therein and such applicable tax. If multiple Purchase Orders are submitted on one invoice, invoiced items, including freight, and must be itemized by Purchase Order number. The Seller shall be paid, after submission of proper invoices and vouchers, the prices stipulated herein for supplies or services delivered and accepted, less deductions, if any, as herein provided. Unless otherwise specified, partial payment may be negotiated. Discount periods shall commence on the date of acceptance at destination or at the date of receipt of an acceptable invoice, whichever is later.
  29. All part returns require a Greenwood issued Return Material Authorization (RMA). All documentation associated with the part must be included with the return. Parts must be returned within 30 Days from the date of invoice. Returns are subject to a 15% restock fee. New parts must be in new and sellable condition, in the original packaging and must include the original documentation. In the event an 8130 is issued and not returned with the part, the RMA will not be eligible for credit. Customers are responsible for return shipping costs with the exception of returns caused by Greenwood Group or its business partner(s).
    Hazardous Materials and Dangerous Goods are deemed final sale items and will not be approved for return.


  1. All exchange prices and core charges are based on the return of an economically repairable core of the same part number with full traceability, to include intact data plates with complete and legible part number and serial number, and valid squawk, that will require no more than a standard overhaul to be put into the condition of the original exchange part that was provided.
  2. A core return authorization is required for all returning cores prior to shipment and must be included in the box with the returning core. The core return authorization will be provided by a Greenwood Group, Inc. representative upon request. The shipping address for the returning core will be provided on the core return authorization. Any deviations from the instructions listed on the core return authorization provided may result in additional fees, including but not limited to shipping address, recipient attention, and packaging instructions.
  3. All returning cores are due within 15 days calculated from the date of shipment. Cores not returned by due date are subject to immediate invoicing in full and/or over and above charges.
  4. Greenwood Group, Inc. reserves the right to reject and return cores at Customer expense and invoice in part (over & above charges) or in full for cores that are damaged for reasons other than normal wear and tear, are beyond economical repair, have incomplete data tags, have been disassembled, or are not like for like part number.
  5. Greenwood Group, Inc. is not responsible for damage to returning cores in shipping.
  6. Greenwood Group, Inc. is not responsible for any freight charges associated with returning the core.
  7. Failure to comply with the above requirements may result in immediate invoicing in full, additional fees, and/or reduced or forfeited core credit issuance.